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Finance Manager _Global Fund Project

Date limite: 2024-04-16

Lecture estimée à : 4 minutes

Offre Expiré

Description du poste

Lien tdrs

Lieu d’affectation du poste: Bujumbura Office, Burundi
Employee Contract Type:Local - Fixed Term Employee (Fixed Term)

Job Description:
I. MAJOR RESPONSIBILITIES
Financial accountability and Reporting.

Ensure all payments has sufficient supporting documents
Ensure invoices are received, payment prepared and submitted in coupa
Ensure effective fuel and cash management,
Ensure coding and filing are in place in order to enhance access to data.
Ensure all transactions are recorded and posted in finance system on time

Budget Management and Monitoring.

Produce accurate and timely donor financial reports, using donor-prescribed formats.
Reconciled donor financial reports with World Vision internal reports, which also involve a thorough understanding and analysis of World Vision internal systems,
Tracking of commitments on PBAS, and doing prorated updates of the same in Sun system.
Ensure monthly budget amendments are done for compliance with burn rate regulation as set by World Vision.
Hold the FFR review meeting on monthly basis at national level and make sure that the action proposed are implemented within the following month

Partner or Sub-Grantee Management.

Ensure that partners receive cash on time after they submit their cash funding request,
Ensure all invoices received from suppliers and partners are prepared submitted to coupa for payment
Ensure partners submit their financial report on time according to the terms of contract,
Review all the documents for accountability of advances to partners
Prepare a journal entry in Sun system and make sure that it is posted


Cash Flow Management and Ecocash Management.

Ensure that beneficiaries of project are paid on time with mobile money system,
Ensure that transactions are recorded in the Sun system on time,
Ensure that mobile money transfers and reconcile balance sheet accounts on monthly basis for Global fund Malaria project and others

Risk Management and Coordination of Internal /External Donor Audits.

Build the capacity of finance and non-finance staff in financial management systems and analytical skills.
Risk Management will help the project to mitigate risks of the project activities and plan for activities. Comply with donor regulations on daily basis.
Coordinate external and internal audit on a schedule planned in the project agreement between donor and client.
Manage financial risk through enforcement effective internal controls and follow up on implementation of audit recommendations for grant projects. Facilitate the audit work and ensure recommendations are implemented within the period of 90 days

Fixed Assets Management

Meet periodically with provincial project experts for different sectors to review grant reports and
ensure that those reports meet donor requirements and are shared with the Grant Finance Manager Global Fund Malaria project on time,
Maintain a fixed asset register accurately reinforce the accountability and confidence on assets management towards the Office and donor.
Ensure assets reconciliation reports, assets register physical inventory are done on quarterly basis. Receiving and immediately dispatch assets of separating staff to the warehouse (preparing the necessary documentation and obtain approval).
Participate in identifying assets for disposal and work closely with the Fixed Asset Committee.

II. QUALIFICATIONS: EDUCATION/KNOWLEDGE/TECHNICAL SKILLS AND EXPERIENCE

Minimum Qualification and Experience required:

A degree in Accounting, Business Administration or related qualification.
Experience: Minimum 5 years in a similar role.
Preferred: Professional certified as CPA or ACCA
Experience in communication using outlook or Lotus note
Experience with accounting software.
Demonstrate experience in reporting.

Technical Skills & Abilities:

Excellent computer skills in Excel & Sun-systems software.
Knowledge in storekeeping, bookkeeping, clearing, forwarding and dispatch
Logistics planning skills and ability to follow health & safety practices
Experience in managing donor funds (Global fund, UNDP, WFP, UNICEF, World Bank, EU, USAID, etc.),
Working knowledge of Sponsorship and grants operations, finance services and practices is an added advantage.
Good planning and organizational skills with attention to detail

Other Competencies/Attributes:

Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required.
Accept to be based at field office,
Be a quick learner and responsive

III. WORKING ENVIRONMENT / CONDITIONS

Work environment: Office-based
Travel: 20% domestic travel is required.
On call: 10%

Applicant Types Accepted:
Local Applicants Only

Profils sociaux:

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